Board of Supervisors Meeting Minutes
Meeting Date: 6/19/2018

Meeting Location:  Bert Harris Agricultural Center – Room 3
Sebring, FL
FINAL – Approved 8/21/2018
Recorded by: Susie Bishop

Name Title Organization Present
Scott Kirouac Chairman Highlands Soil & Water Y
Dr. John Causey Vice-Chairman Conservation District Y
Doug Deen Secretary/Treasurer Conservation District Y
Pamela Fentress Supervisor Conservation District Y
Steve Smith Supervisor Conservation District N
Commissioner Jim Brooks Liaison  Highlands Co. Board of County Commissioners Y
Susie Bishop Executive Director Highlands Soil & Water  Y
Jacob Miller MIL Manager Highlands Soil & Water N
Dakota McCullers BMP Tech Highlands Soil & Water N
Earl Thomas BMP Tech Highlands Soil & Water N
Laurie Hurner Extension CED Highlands Co. Extension Y
John Davis Auditor Wicks, Brown, Wms., CPA Y
Tressa Fentress Guest Public Y

Meeting Scheduled Start:   3:00 P.m.     Call to Order: @ 3:00 P.M.
Public Meeting Announcement Read by Chairman

I. Welcome & Introductions

II. Approval of Agenda
Motion to approve agenda as presented (Causey/Deen). Unanimous Approval.

III. Approval of Meeting Minutes
a. Board of Supervisors Meeting Minutes – May 15, 2018 – Motion made to approve minutes as presented (Fentress/Deen).  Unanimous Approval.

IV. Financial Activity
a. Audit Presentation – John Davis with Wicks, Brown, Williams, CPA presented the Annual Audit to the Board with few questions and one significant deficiency identified in some reversing journal entries failed to be completed at year end. Motion to accept audit as presented (Fentress/Deen).
. Overview of Financial Reports  May 2018 – Bishop presented the bank reconciliations and financial reports for May 2018.  Fentress asked about a few transactions in the BMP bank account. Bishop will research and report back to the board via email. Motion made to approve the bank reconciliations and financial reports as presented, (Causey/Deen). Unanimous approval.
c. General Fund Budget Amendments to date – Bishop presented and reviewed the budget amendments.
Motion made to approve amendments as presented (Causey/Fentress).

Partner Agencies – Due to the audit presentation the partner agency reports were removed from the agenda. Chairman Kirouac asked Laurie Hurner to give an update from Extension. Hurner reported a new Administrative Assistant started today so the office is now fully staffed. Highlands will be hosting a Citrus Growers Workshop at the Bert Harris Center on September 25 & 26. It will be hands on and offer CEU credit. Summer 4-H camps are going well and staff is working on their annual calendar. The new county facilities manager is working with Hurner to improve the grounds of the Extension office.
FDACS Update – Bishop read a report from K. Nickerson giving updates on contracts. Funding will remain at same levels as last year and there will be no gap in contract renewals on July 1. The information for the CRISP program was distributed. HSWCD is managing this program for the entire contract area and the producer response has been in large numbers.
NRCS – No Report

V. Old Business
a. July Meeting – Kirouac asked the pleasure of the Board regarding holding the July meeting.  Consensus was to cancel the July meeting with next scheduled meeting on Aug. 21 being held.
b. Financial Disclosure Reports – Kirouac reminded Board to submit their annual Financial disclosure reports to the Supervisor of Elections office before the end of June.
c. Strategic Work Plan – Bishop reported Dr. Carter just recently returned from her International trip with Wedgworth and so the work plan has not been completed.

VI. New Business
a. UF: IFAS Gift Concepts – Bishop shared a document from UF:IFAS describing the options to give gifts to the program and have it serve local citizens. Kirouac said this concept will be tabled for further discussion.

VII. Executive Director’s Report
Bishop explained an increase to the worker’s comp. insurance premium and our agent is appealing the increase based on lack of understanding of the work our MIL staff performs.
A thank you note from Ag Venture for our sponsorship was shared with the Board.
Bishop announced a USDA – FSA information meeting on the new WHIP program will be held on July 3 from 9-11:00 a.m. at the Bert Harris Center.
Candidate for District 17 U.S. Congress, Greg Stuebe, will be in Sebring at the Bert Harris Center on June 20 from 11-12:00 and would like to meet agriculture producers  in the area.
Bishop and Kirouac discussed with the Board the upcoming County Commission decision on the increase to fire assessments for county fire service.

IX. Citizens Not on the Agenda

X. Supervisor Comments
Fentress – Concerns regarding the functions of the FSA offices and the WHIP program were shared.
D. Deen Reported he had researched a potential APHS-FFA request funds for re-planting of a Chapter grove or blueberry orchard
J. Causey – No Comment
S. Kirouac – No Comment

Meeting Adjourned at 4:17 p.m.   

Post Meeting Action Items

Action Assigned To Deadline
Finalize issuance and distribution of Annual Audit S. Bishop June 29, 2018
Organize and develop Long Range & Short Range Work Plans S. Bishop & H. Carter June 30, 2018
Begin close outs of contracts S. Bishop June 30, 2018
Continue to work with PSWCD to manage BMP Tech S. Bishop Ongoing
Complete General Fund Budget Amendments S. Bishop June 19, 2018
Continuance of managing of FDACS Contracts/Staff S. Bishop Ongoing