Board of Supervisors Meeting Minutes
Meeting Date: 11/20/2018

Meeting Location:  Bert Harris Agricultural Center – Room 3
Sebring, FL
FINAL –  Approved 12/18/2018
Recorded by:  Susie Bishop

Name Title Organization Present
Scott Kirouac Chairman Highlands Soil & Water Y
Dr. John Causey Vice-Chairman Highlands Soil & Water Y
Doug Deen Secretary/Treasurer Highlands Soil & Water N
Pamela Fentress Supervisor Highlands Soil & Water Y
Steve Smith Supervisor Highlands Soil & Water Y
Commissioner Jim Brooks Liaison  Highlands Co. Board of County Commissioners Y
Susie Bishop Executive Director Highlands Soil & Water  Y
Jacob Miller MIL Manager Highlands Soil & Water Y
Dakota McCullers BMP Tech Highlands Soil & Water Y
Earl Thomas BMP Tech Highlands Soil & Water Y
Carlos Torres District Cons. USDA-NRCS Y
Sierra Ayers Soil Cons. USDA-NRCS N
Laurie Hurner Extension CED Highlands Co. Extension N
Andrew Pitts BMP Tech HSWCD Y
Joe Garrison Supervisor PSWCD Y

Meeting Scheduled Start: 1:00 P.m.     Call to Order: @ 1:05 P.M.
Public Meeting Announcement Read by Chairman

I. Welcome & Introductions

II. Approval of Agenda:
Motion to approve agenda as presented. (Fentress/Causey).  Unanimous approval.

III. Approval of Meeting Minutes
a. Board of Supervisors Meeting Minutes – October 16, 2018 – Motion made to approve minutes as presented (Fentress/Smith). Unanimous approval.

IV. Financial Activity
a. October 2018 – Bishop presented the bank reconciliations and financial reports for October 2018 and the General Fund Budget Overview for FY 2018-19. Motion made to approve the bank reconciliations and financial reports as presented, (Fentress/Causey). Unanimous approval.
Bishop explained the PnL by Class and how it doesn’t give a clear picture of the net income/loss in the General Fund Budget or General Fund PnL. Board discussed the 3 year contracts and how they affect the fiscal year end reports since the HSWCD fiscal year is only 12 months. Bishop will continue work to try and  determine a way to get a more accurate report for each fiscal year.
b. FY 2017-18 General Budget Amendments – Bishop presented the two proposed budget amendments to complete close of year ending September 30, 2018.  (Fentress/Causey). Unanimous approval.

V. Partner Agencies
a. NRCS – C. Torres reported deadlines for some apps. for 2019 have passed. Staff is reviewing the apps and ranking them. Additional programs can be applied for up to a December 21 deadline.  All applications after this date will be for FY 2020.
b. FDACS – K. Nickerson reported funds are available for cost share. The Director of the OAWP will be retiring in December and one of the Deputy Directors resigned this week. With the election of a new Ag Commissioner the OAWP is waiting to see who she appoints to the Director position. The CRISP program has about 25% of the projects completed to date, much better than the former Citrus Re-Establishment program.
. MIL – J. Miller reported the MIL is on target to meet its deliverables for the quarter and is working on completing the follow-ups for the entire year’s requirement so in early 2019 he will be able to complete all the evaluations for the CRISP program.  Miller shared he has completed some cross training – in overhead systems and will soon attend a training in seepage irrigation systems.
. Extension – L. Hurner was not in attendance, no report
e. HCBCC – J. Brooks – Commissioner Brooks reported newly elected Commissioner Tuck was sworn in as was D. Elwell.  Brooks was chosen as the incoming Chairman with Handley as Vice-Chairman.  Brooks will be assigning the Commissioners to liaison positions and he is not sure if he will continue to be the liaison for HSWCD.

VI. Old Business
a. FFA Chapter Support Follow-Up – Kirouac reported he had a brief discussion with Rebekah Wills regarding the potential support.  Due to the death of Ms. Wills son, this topic was tabled.
b. Annual Report – Bishop reviewed the Annual Report with the Supervisors. She will present the report to each county commissioner and the county administrator in one on one meetings.  FDACS will receive a copy too.

VII. New Business
a. Review/Adoption of Short & Long Range Work Plans for FY 2018-2023 – Kirouac read the Goals of the new plans asking for any input or questions.  Hearing none motion was made to approve the work plans as presented (Causey/Smith).  Unanimous approval.
b. 2019 Meeting Calendar – Kirouac asked for any concerns with the proposed schedule for meetings.  Bishop explained the January meeting will need to be on January 8, 2019 to meet state statute to swear in the Supervisors re-elected. Motion made to approve the meeting schedule (Fentress/Causey).  Unanimous approval.
c. Ag Angels Support – Following a brief discussion, motion made to contribute $1000.00 to the program (Causey/Fentress). Unanimous approval.

VIII. Executive Director’s Report
Bishop has scheduled Clerk of Courts Bob Germaine to conduct the Oath of Offices at the January 8, 2019 meeting.
The Annual Reports will be presented to the County Commissioners and County Administrator with a goal to complete them all prior to the Christmas holiday.
Recently staff shared their stories with students in the AVID program at SMS.  Bishop encouraged the Supervisors to do the same if they are asked. It was a rewarding experience.
The Garden continues to “grow” with only a few vacant plots available.
Last week was the completion of another successful year of Ag Venture.  Due to the sudden deaths of 3 people in Citrus Growing families, this year was a difficult one, yet still went well.
Bishop asked for prayers for the Gose, Stephens & Mckenna families in addition to her own family members battling cancer.
Discussion regarding merit increases for the staff took place. Bishop will discuss with FDACS-OAWP again. At the December meeting Board will be provided with various options and figures to consider for a merit bonus or pay increase. The County rewarded the County Administrator with a 3% Merit increase today.

IX. Citizens Not on the Agenda

X. Supervisor Comments
Fentress – Expressed concern about entering into a CFI project with SWFWMD.
S. Smith – No Comments
J. Causey – No Comments
S. Kirouac – No Comments

Meeting Adjourned at 2:23 p.m.