Board of Supervisors Meeting Minutes
Meeting Date:  10/15/2019

Meeting Location:  Bert Harris Agricultural Center-Room 3
FINAL – Approved 11/19/2019
Recorded by:  Susie Bishop

In Attendance:
Scott Kirouac –  HSWCD Supervisor & Board Chairman
Pam Fentress –  HSWCD Supervisor
Steve Smith – HSWCD Supervisor
Chad Allison – CFRPC
Carlos Torres – USDA-NRCS
Butch Parks – Conservation Florida
Susie Bishop – HSWCD Executive Director

Meeting Scheduled Start: 3:00 P.m.     Call to Order: @ 3:07 P.M.     Public Meeting Announcement Read by Chairman

I. Welcome & Introductions

II. Approval of Agenda
Chairman Kirouac presented agenda and asked to move Item VII a. AFCD Update o be moved to Executive Session following the adjournment of the Board meeting.  Kirouac also suggested Item VII.b. Executive Director Annual Review be tabled until the November Board meeting when all five Supervisors will be in attendance.  Motion to approve the agenda with suggested changes. (Deen/Smith). Unanimous approval. 

III. Approval of Meeting Minutes – September 17, 2019
Motion to approve minutes as presented. (Fentress/Deen).  Unanimous approval.

IV. Financial Activity
Overview & Approval of Financial Reports – September 2019– Bishop reviewed the bank statements & financial reports for September.  Motion made to approve financial reports as presented (Smith/Fentress). Unanimous approval.

FY 2018-19 General Fund Budget Amendments/Resolution – Bishop presented the final FY 2018-19 General Fund Budget Amendments, giving explanations for several of the amendments.  Discussion regarding the scholarships with direction given to Bishop to follow up on them with Warner & South Florida State Colleges.  Motion made to approve the budget amendments.  (Fentress/Deen). Unanimous approval.

Adoption of  FY 2019-2020 General Fund Budget – Bishop presented a General Fund Budget for FY 2019-2020.  Following review motion was made to adopt the budget as presented. (Fentress/Deen). Unanimous approval.

V. Agency Partner Updates
a. NRCS –  C. Torres reported the efforts of Bishop attending the State Technical meeting prompted changes to the funding pools – separating grazing crop lands and eradication of invasives. He asked that a working group meeting be held soon with a different format.  This year NRCS would like to have the group define the ranking questions for these new funding pools, payment caps and guidelines for the funding. The working group report will be due to state office by second week of November. Since the rules of the new Farm Bill have still not been announced the money available for the NRCS programs is still unknown.  The deadline for applications for the 2020 programs has not been announced yet.
b. FDACS – Bishop reported several positions with OAWP are being advertised including the BMP Tech position at HSWCD.  She reported two interviews have been conducted. The new leadership is continuing to make departmental changes.
c. MIL –   Bishop reported the MIL employees have been working on forming a MIL   Employee Association. Bishop was provided the proposed By-Laws of the Assoc.   with many questions being created. Bishop is considering attending the next MIL  Meeting to observe. MIL Manager is on track to meet all of his deliverables.
d. Extension – No Report
e. HCBCC – Brooks reported on the morning’s Commission meeting, the status of the and Vaughn Road.
f. CFRPC – Allison explained the RCPP application process for easement acquisitions. This program encourages partnerships in funding of easements so the CFRPC may come to HSWCD with a funding request for the Sentinel Landscape project. He reported the final phase of the Rafter T easement closed on September 27 an additional 1686 acres.  The SY Hartt easement is scheduled to close before the end of the year.    

VI. Old Business

VII. New Business
a. Special Projects – Bishop asked if there were any special projects the Board wanted to discuss.  None were discussed. 

 VIII. Executive Director’s Report
a. Bishop reported she had completed assisting other SWCD employees with setting up Quick Books/Budgets/Contracts last month.
b. Bishop shared a recent publication in the local newspaper recognizing Professional Women of the Year, of which she was awarded.  This article prompted a conversation with the reporter regarding a future series of articles about HSWCD. Hopefully this will be started in a few months.  Bishop briefly explained some of her ideas for a few articles.
c. Reporting the Community Garden is getting busy again, Bishop asked if the Board would approve the purchase of materials for construction of new picnic tables. She would seek donated labor.  It was suggested to purchase tables from Bagwell Lumber in Avon Park. Motion to approve up to $ 1500 on new picnic tables for the garden. (Fentress/Smith). Unanimous approval.
d. Bishop explained the history of the Soil & Water Conservation station at Ag Venture asking the Board’s position on changing the name of the station to the Highlands County Natural Resource Department since those staff persons teach this station.   Unanimous agreement.

IX. Citizens Not on the Agenda

X. Supervisor Comments
Deen –  Confirmed the HSWCD website is ADA compliant due to his recent    hearing of law-suits regarding this. Bishop confirmed yes, it is ADA compliant.
Kirouac – None
Fentress –  Two funding requests were reported by Fentress.
First request – Tracee Smoak with the Christian School would like to construct an outdoor classroom with a Weather STEM weather station.  LPMS has no functioning water fountains and would like to replace them with the new “plastic” saving fountains – which will protect the environment.  Following discussion, Fentress was asked to gather more details for next month’s meeting.
Smith – None

Meeting Adjourned 4:35 P.M.