BOARD OF SUPERVISORS MEETING MINUTES
MEETING DATE: 11/17/2020

Meeting Location: Conf. Room II – Bert Harris Center
FINAL – Approved 12/15/2020
Recorded by: Susie Bishop

MEETING SCHEDULED START: 1:00 P.M. CALL TO ORDER: @ 1:23 P.M.
PUBLIC MEETING ANNOUNCEMENT READ BY CHAIRMAN

I. Welcome & Introductions
John Causey Interim Chairman Highlands Soil & Water Conservation District
Doug Deen Supervisor Highlands Soil & Water Conservation District
Steve Smith Supervisor Highlands Soil & Water Conservation District
Pam Fentress Supervisor Highlands Soil & Water Conservation District
Susie Bishop Ex. Director Highlands Soil & Water Conservation District
Kayla Nickerson BMP Tech. Highlands Soil & Water Conservation District
TJ Wohl Citizen Public Citizen
Chad Allison Project Mgt. CFRPC

II. Approval of Agenda:
Motion to approve agenda (Fentress/Deen). Bishop requested addition of Item IV. b. FY 2019-2020 Budget Amendment # 2 . Motion amended to add Item IV.b to the Agenda (Fentress/Deen) Unanimous approval.

III. Approval of Meeting Minutes October 20, 2020
a. Motion to approve minutes as presented. (Smith/Deen). Unanimous approval.

IV. Financial Activity
a. Overview & Approval of Financial Reports –October 2020 – Bishop reviewed the bank statements and financial reports. Motion made to approve financial reports as presented (Fentress/Smith) Unanimous approval.
b. FY 2019-20 General Fund Budget Amendments – Bishop presented an additional year end budget amendment, explaining the need to add an uncollected admin. fee. The year end fund balance adjusted to $ 86,525.55. Motion to approve the FY 2019- 2020 General Fund Budget Amendment # 2 (Fentress/Smith). Unanimous approval.

V. Agency Partner Updates
a. NRCS – No report
b. FDACS & MIL – Nickerson & Bishop shared an update for FDACS regarding IV process. There have been some changes internally making the process more efficient for the producer and staff. Cost share projects are being submitted and approved but there are still funds available. The work load is large for staff with numerous NOIs assigned to each for IV tasks and expanded enrollment efforts. Bishop shared MIL is on schedule and has a growing waiting list due to IV requirements of an MIL
c. HCBCC – No report
d. CFRPC – C. Allison announced his resignation to accept a new position with US Fish & Wildlife, He gave a presentation on behalf of Conservation Florida asking for support from HSWCD for their REPI application for easement funds. Following lengthy discussion, motion made to provide a letter of commitment to cooperate in the future with Conservation Florida in their efforts but with no monetary or in-kind commitment at this time (Smith/Fentress). Unanimous approval.

VI. Old Business
a. Nomination & Selection of Supervisor for Seat 3 – Causey opened the floor for nominations for Seat 3 appointment. Fentress nominated T.J. Wohl for appointment for Seat 3 vacated by S. Kirouac. Second by Smith. Unanimous approval. Wohl accepted and will be formally sworn in at the January 5 meeting, along with re-elected Supervisors Causey, Deen & Smith.

VII. New Business
a. Contribution Requests – Board discussed requests from Ag Angels and Florida FFA Foundation. Motion made to contribute $1000 to Ag Angels (Fentress/Smith). Unanimous approval. Consensus was to deny Florida FFA request.
b. Annual Report – Bishop presented the 2019-2020 Annual Report to the Board in detail. The report will be presented to each County Commissioner and the County Administrator in one on one meetings. It will also be submitted to FDACS per contract requirements.
c. New Commissioners’ Orientation – Bishop reported completion of orientation with Commissioner Rapp. Orientation for Commissioners Roberts and Campbell will be the first week of December.

VIII. Executive Director’s Report
Nothing additional to report

XI. Supervisor Comments
Causey
– None
Deen – None
Fentress – None
Smith – Inquiry as to a succession plan for Executive Director position in the event Bishop is unable to serve in this position. Discussion and consensus to begin discussions and plans for succession in the future.

Meeting Adjourned 3:20 P.M.